Islamic Republic of Afghanistan
Ministry of Finance (MoF)

Civilian Technical Assistance Program (CTAP)
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The CTAP Overview:

overview

The Civilian Technical Assistance Program (CTAP) is a National Capacity Development program of the government of Afghanistan, designed to strengthen the capacity of Tashkeel staff and key ministries within the Government of the Islamic Republic of Afghanistan, whereby assisting public agencies to effectively deliver services to the public while supporting towards the successful implementation of the Afghanistan National Development Strategy (ANDS) and their prioritized programs.

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CTAP conducts Baseline Assessment Survey to find out the real capacity gaps!

Capacity gaps within the government ministries and independent agencies are a known reality that every government official and civil servant at various levels talks about it. It is believed that lack of capacity and skills in government agencies have caused inefficient administrative procedures and ineffective and poor quality service delivery to the public. Low capacity in the CTAP’s client agencies has not only resulted to poor program implementation but has also been seen as a major challenge in identifying the capacity needs and priorities.

survey 1The CTAP key program documents recommend the management to conduct large scale organizational assessments to identify needs inside the client agencies in order to prescribe the right organizational structures, systems and business processes that can mitigate the weaknesses. In addition, such an organizational assessment will generate the basic data and information requited to establish a baseline for comparison as the work progresses. Considering this, the Program management recently launched a comprehensive Baseline Assessment Survey using the Organizational Capacity Assessment Tool (OCAT) and an additional questionnaire to cover at least 13 government agencies. The main objective of the survey will be to determine the current status of the capacity gaps inside the intended agencies and also generate baseline data for to monitor and evaluate the improvement and engagement of the agencies involved in CTAP capacity development initiatives.

The Baseline Assessment Survey initially started on 25th June 2014. To ensure accuracy and reliability in the Baseline Survey outcomes, it was planned to do a piloting phase at least within three government agencies and then revise the relevant tools based on feedback and inputs received from the participants so as to implement the survey with the least deficiencies and highest possible perfection. As planned, the pilot phase of the Baseline Assessment Survey has been done within three government organizations including the Ministry of Agriculture, Irrigation and Animal Husbandry (MAIL), Ministry of Public Works (MoPW) and the National Environment Protection Authority (NEPA).

survey 2The survey has been designed and will be jointly implemented by the CDD and M&E departments with technical inputs and supports of some technical advisors working for the client organizations. The technical team facilitated and conducted direct face-to-face meetings and focused group discussions with the client counterparts, the TAs and the relevant official authorities from the client organizations during which the surveyors tested the tools, received the participants suggestions to improve the methodology and techniques, and learned how to practically use the tools in the real phase which started later on 4th June, 2014.

Having the assessment done, the accumulated data will be analyzed using scientific methods and then the result will be used to improve the implementation and monitoring of the capacity building projects within the client agents. As mentioned earlier, the Baseline Assessment survey will also provide CTAP Monitoring and Evaluation Department with the basic and essential data required to monitor CTAP’s capacity building projects more systematically and effectively and measure the TAs’ progresses.